NovumAI
Fractional Chief AI Officer

A Chief AI Officer, without the hire.

Most companies of 15 to 100 people have no one whose job is AI. We take the role: agents and tools built one after another, every system connected, and your team trained every month. You own all of it.

Book a conversationHow we work →
Your AI OfficerExample week
  • TrainingSales team learns the new assistant on live dealsDone
  • Agent liveRenewal quote drafts, held for approvalLive
  • New AI testedMeeting-notes tool, trialed on your dataKept
  • Tool auditTwo unused subscriptions flagged to cutSaved
The problem

Nobody's job is AI.

A full-time Chief AI Officer costs more than most companies of 15 to 100 people can justify. So AI gets bought, half used, and never connected. An AI Officer makes it someone's job, part time.

No technical team

Nobody owns software

You run a company of 15 to 100 people, and tools get bought one at a time by whoever needed one that week.

Team on its own

AI that nobody uses

The logins exist. Nobody showed the team how to use them on their actual work, so they went back to the old way.

Built, then stuck

Systems nobody keeps current

Something got built once, and now no one maintains it or adds to it as the business grows.

Shadow AI

Your team is probably already using AI on personal accounts.

The first fix is giving them a safe way to do it. Every plan puts these in place first.

Personal chatbot accountClient file pasted in · no policy · no log
Today
  • Company AI accounts, in your name
  • A written AI usage policy
  • Training on what stays private
  • Access limited by role
  • An audit log of every view and edit
  • A person approves before anything leaves
The role

What an AI Officer does.

Six jobs, all of them yours to hand off. Your plan sets how much of each you get.

Ongoing training

Sessions and coaching for your team on their own work, as the tools change, so people keep using what you paid for.

New AI, tested for you

AI tools change monthly. We test the ones that matter on your data and adopt the ones that pay off.

Agents and builds, one after another

Ask for as many agents, integrations, and tools as you want. We work through them in order, each one live before the next starts. Pro runs two at once.

Every tool connected

Your accounting, CRM, project, and document tools wired together, so data entered once shows up everywhere and the AI can see all of it.

Costly software, replaced

When a SaaS tool costs more than it's worth, we build the version that fits through your build queue and hand you the code. Pro takes on full platforms.

Audits and security

A quarterly audit of every tool and what it costs, plus monitoring, backups, and security updates on everything we set up.

The build queue

Ask for anything. It ships one after another.

No cap on agents, integrations, or tools. We build one until it's live and your team is trained on it, then start the next. Pro runs two at once.

Your build queueExample month
QueueNo limit
IntegrationCRM to accounting sync
AgentQuote drafting agent
ReplacementScheduling tool, replaced
AgentWeekly report agent
AssistantDocuments searchable by role
AgentInvoice follow-up agent
In progress1 at a time
AssistantIntake assistant
LiveIn use

Each build is live and your team is trained on it before the next one starts. Bigger projects, like replacing a platform, go live in steps.

Software replacements go through the same queue. One client replaced a $100,000-a-year platform with a system it owns.Read the case study →
Training, every month

Your team learns each piece as it goes live.

A build nobody uses gets cancelled. So training comes with every plan, on your own tools and workflows, and every session lands in a library your team keeps.

Growth 2 sessions a monthPro Weekly sessions and office hoursEvery plan A library you keep

How we train →

Training library · your company
  • Your intake assistant, start to finishNew8 min
  • Drafting client updates from your notes6 min
  • Month-end in QuickBooks, with AI11 min
  • What stays private: your AI usage policy5 min
  • Reviewing what an agent drafted7 min
Updated every month. Yours to keep, like the code.
A month with us

See what each plan looks like in practice.

Switch between Growth and Pro. Same role, more of it on Pro, and a dedicated AI Officer.

One build in progress at a time.

Example month
Week 1Week 2Week 3Week 4
Training
Team sessionTeam session
Build lane
Intake assistantCRM to accounting sync
Support
Answers within 1 business day
Reviews
Quarterly tool audit
  • 2 training sessions a month
  • 1 build at a time
  • Quarterly tool audit
Try it

Ask a question the way your team would.

This assistant runs on a sample company. Yours answers from your own systems, cites the records it used, and only shows each person what their role allows.

Live demo · AI assistant
Ask anything about your operation
Ownership

Everything we build is yours.

On a plan or after a project, it all sits in your company's name.

The code

Every agent, integration, and replacement, in a repository your company owns.

Owner: your company

The data

Every record, on accounts in your company's name, never used to train anyone's AI.

Owner: your company

The accounts

Hosting, services, and the AI account itself, set up in your company's name. You pay the AI provider at cost, with no markup.

Owner: your company

The training library

Every session recorded on your tools, with guides. Your team keeps it for good.

Owner: your company
Plans

Pick a plan. Start with a discovery.

Every plan starts with a discovery that ends with your first build live within 30 days, credited toward your plan. Then six months minimum, month to month after that.

Start here

Growth

1 build at a time
  • Every tool connected
  • 2 training sessions a month
  • Quarterly tool audit
  • Answers within 1 business day

6-month minimum, then month to month.

Start with a discovery
Dedicated AI OfficerGo faster

Pro

2 builds at a time
  • A dedicated AI Officer
  • Weekly sessions and office hours
  • Full platform replacements
  • Same-day answers

6-month minimum, then month to month.

Start with a discovery
For bigger teams

Enterprise

Several builds at once
  • On-site team sessions
  • SSO, IP allowlisting, your own keys
  • Annual pen test
  • Contractual response times

Scoped to your team after a discovery.

Talk to us
Compare every feature
FeatureGrowthProEnterprise
Training and support
Live team training2 training sessions a month, up to 25 peopleWeekly sessions and office hours, any team sizeOn-site training, any team size
Written guides for every tool and agent we set up✓✓✓
A recorded training library on your own tools, updated monthly, yours to keep✓✓✓
An AI usage policy: what data goes where✓✓✓
New AI tools tested on your data✓✓✓
Tool and cost auditQuarterly audit, cutting what you don't useQuarterly audit plus a monthly roadmap callQuarterly audit plus a monthly roadmap call
Response timeAnswers within 1 business daySame-day answersContractual response times
A dedicated AI Officer–✓✓
Connected systems and security
Every tool you use, connected✓✓✓
Two-way sync, so data entered once updates everywhere✓✓✓
Every document encrypted, searchable by meaning, access by role✓✓✓
Hosted on SOC 2 Type 2 infrastructure, encrypted at rest and in transit✓✓✓
Your data in its own database, never shared with other clients✓✓✓
An audit log of every view and edit✓✓✓
SSO, IP allowlisting, your own encryption keys, and an annual pen test––✓
AI at work
An AI assistant that answers questions across your company data, with sources✓✓✓
Agents and buildsUnlimited, one in progress at a timeUnlimited, two in progress at a timeSeveral at once, scoped to every team
Bigger projects split into steps that go live one by one✓✓✓
Scheduling, outreach, and reporting agents, with drafts held for your approval✓✓✓
A person approves anything before it leaves the company✓✓✓
Software you own
Replace costly SaaS with custom software you ownSmaller tools, through your build queueFull platforms, alongside your other buildsSeveral platforms at once
Your data migrated from the old tool✓✓✓
Changes and fixes go in the same queue, no hour caps✓✓✓
Maintenance, monitoring, and backups for everything we build✓✓✓
The code, data, and accounts in your company's name✓✓✓
The discovery guarantee

Live in 30 days, and worth more than the fee, or your money back.

Your first build is live on your own data within 30 days, and the discovery finds more than its fee in yearly savings, in hours back or software you can cut. If either one doesn't happen, you get the fee back, and you keep everything we delivered.

The terms
  • You give us access, the tool list, and interview time on the schedule we agree at kickoff.
  • Savings are measured the way the discovery report measures them: documented software cuts, plus hours at the wage rates in the report.
  • Ask for the refund in writing within 14 days of the report.

Want one project without a plan? Start with a discovery and we'll scope it in writing. Want your team trained first? Book a training day.

The honest part

What it asks of your team.

AI takes some effort from your people too. Here's how much.

About 1 to 2 hours a month

That's the training time for each person, in sessions built around the work they already do.

A short dip after each launch

For the first few weeks after something new goes live, work slows a little while people check its output against the old way. That's normal, and it's short.

A straight answer when AI isn't it

If AI isn't the right tool for a task, we'll tell you, and the discovery report says so in writing.

Questions

What people ask first.

Is there a guarantee?

Yes, on the discovery every plan starts with. Your first build is live on your own data within 30 days, and the discovery finds more than its fee in yearly savings, in hours back or software you can cut. If either one doesn't happen, you get the fee back, and you keep everything we delivered.

What is a fractional Chief AI Officer?

Most companies of 15 to 100 people can't justify a full-time technical executive. We fill the role part-time. We train your team, test new AI on your data, keep your systems running, and cut tools that don't earn their price.

How does it start?

With a paid discovery, quoted in writing by company size and tools. We map how your work moves, audit every tool you pay for (that report lands within 7 days), write your AI usage policy, train your team on its own work, and put your first build live on your data within 30 days. The fee is credited toward your plan.

Can we just buy one project?

Yes. If you don't want a plan, we scope a single build after discovery and quote it in writing: an assistant, agents, integrations, or a platform replacement. You get the same training and you own the code, data, and accounts. Most clients end up on a plan, because the next project always shows up.

What does 'one build at a time' mean?

There's no limit on how many agents, integrations, or tools you ask for. We work on one until it's live, then start the next. Pro works on two at once. Bigger projects, like replacing a platform, are split into steps that go live one by one.

Do we keep what you build if we leave?

Yes. Replacements, agents, and integrations are built on accounts in your company's name. The code, data, and accounts stay yours.

How long is the commitment?

Six months, then month to month. Your accounts, data, code, and training library stay in your company's name either way.

What about marketing?

SEO, social reels, and explainer videos are available as an add-on, priced separately. They aren't part of the AI Officer plans.

Your AI Officer starts with a discovery.

30 days: workflow mapped, tools audited, team trained, first build live. The fee is credited toward your plan.

Book a conversation

The first call is free. Discovery is quoted in writing before it starts.