NovumAI
How we work

We learn how you work first.

Every company runs differently. We start by learning how yours does and where AI fits, and nothing gets built until the scope and price are agreed in writing.

DiscoveryFirst 30 days
  1. Day 1KickoffWorkflow mapped with your team
  2. Day 7Tool and cost reportEvery subscription, what it costs
  3. Day 30First build liveOn your own data, in use
Then a written plan with prices for what comes next
The process

Four steps, from first conversation to running.

Scroll through it. Each step lists exactly what you get.

Discovery

First build live within 30 days

We sit with your team, map how the work actually moves, and audit every tool you pay for. Then we put AI to work on your own data, so you see it running before you commit to anything bigger.

  • A map of how the work moves today
  • Every tool you pay for, what it costs, and what to keep, connect, replace, or cut, within 7 days
  • A written AI usage policy for your team
  • A hands-on training session on your own work, recorded as the first entry in your training library
  • The first build live on your own data, within 30 days
  • A written plan with prices for what comes next

What we ask of you. Access to the tools you use, and time with the people who do the work.

Train

Built into every phase

Before each piece goes live, we train the people who will use it, on their own work and your data. AI the team doesn't use saves nothing, so training is part of every step.

  • Hands-on sessions for each team
  • Written guides for every tool and agent
  • Follow-up coaching after launch
  • A short list of agents worth building next
Want only this? Book a training day →

Build and connect

One live before the next starts

On an AI Officer plan, agents, integrations, and tools ship one after another, each in use before the next begins. Prefer one project? We scope it in writing and build it at a fixed price.

  • An AI assistant that answers across your systems, with sources
  • Agents on the repeat work, with a person approving before anything leaves the company
  • The tools you keep, connected so data entered once shows up everywhere
  • Your data migrated where a platform gets replaced

Run

Your AI Officer

You pay for hosting, storage, and security. Your AI Officer keeps the team trained, tests new AI on your data, audits your tools each quarter, and keeps what we built current.

  • Ongoing training as the tools change
  • Monitoring, backups, and security updates
  • New agents, changes, and fixes through your queue
  • Six months minimum on a plan, then month to month
The discovery guarantee

Live in 30 days, and worth more than the fee, or your money back.

Your first build is live on your own data within 30 days, and the discovery finds more than its fee in yearly savings, in hours back or software you can cut. If either one doesn't happen, you get the fee back, and you keep everything we delivered.

The terms
  • You give us access, the tool list, and interview time on the schedule we agree at kickoff.
  • Savings are measured the way the discovery report measures them: documented software cuts, plus hours at the wage rates in the report.
  • Ask for the refund in writing within 14 days of the report.
What discovery hands you

Four documents. Yours either way.

Whatever you decide next, you keep the map, the tool report, the policy, and the plan. Click through an example of each.

Workflow mapExample
Request in
QuoteAgent here
Approval
Job
InvoiceTyped twice
ReportAgent here
Where an agent takes the repeat workWhere time leaks today
How we operate

Four rules we work by.

01

Written scope and price first

You know what's being built and what it costs before we start.

02

A person approves

Agents draft. Someone on your team reviews and signs off before anything leaves the company.

03

No seats, no revenue share

Adding people or growing the business adds no license fees. Your bill doesn't climb when you do.

04

Your data stays yours

AI works on your data, sees only what each role allows, and never trains on your records.

At handoff

Everything is yours.

Whether you stay on a plan or stop after a project, every account is in your company's name from day one. Handoff just makes it official: the code, the data, the accounts, and the know-how, signed over.

Transfer of ownershipAt handoff
The codeThe full source, in a repository your company owns. Any developer can work on it.github.com/your-company/operations
The dataEvery record, in a database on an account in your company's name.Database on your company's account
The accountsHosting, services, and the AI account itself, set up in your company's name. You pay the AI provider at cost, with no markup.Hosting, services, and AI account, billed to you
The know-howDocumentation, a recorded training library, and trained people, so your team knows how everything works.Docs and the training library, yours to keep
Owner on every accountYour company
What shapes the price

Scoped to your company, never per seat.

Every discovery and project is quoted in writing. These are the things that move the number.

How much we buildA few agents on the tools you have is a smaller scope than a full platform replacement.
A few agents on your toolsA full platform replacement
How many tools we connectEach integration adds work, and some systems are easier to connect than others.
One or twoEvery system you run
How much data movesYears of records from old systems take longer to migrate than a clean start.
A clean startYears of records
How big the team isMore people to train and more workflows to map means a larger discovery.
One teamEvery department
Per seatRevenue share

Neither one is ever part of the price. Every discovery and project is quoted in writing first.

Not ready for a discovery? Start with a training day.

Questions

What people ask first.

Is there a guarantee?

Yes. Your first build is live on your own data within 30 days, and the discovery finds more than its fee in yearly savings, in hours back or software you can cut. If either one doesn't happen, you get the fee back, and you keep everything we delivered. The terms: You give us access, the tool list, and interview time on the schedule we agree at kickoff. Savings are measured the way the discovery report measures them: documented software cuts, plus hours at the wage rates in the report. Ask for the refund in writing within 14 days of the report.

What does it cost?

We start with a discovery, quoted in writing by company size and tools. It ends with your first build live, and the fee is credited toward what comes next. After that you pick an AI Officer plan (six months minimum, then month to month) or a one-time project quoted in writing. Training days are quoted by team size.

Can we just book training?

Yes. A training day is five hours, tailored to your company type, and you can request one without a discovery. Many teams start there and add an AI Officer once they see what to build.

Do we have to replace our software?

No. Most clients keep the tools that work. We connect them and put AI on top. We only rebuild a platform when owning it costs less than the subscription.

Do we pay per user?

No. There are no seats and no revenue share. Adding people or growing the business adds no license fees.

How long until we see something working?

Your tool and cost report arrives within 7 days of kickoff, and your first build is live on your own data within 30 days. After that, work ships in phases, so your team is using each piece before the next starts.

If you replace a platform, what happens to our data?

We move it. Migration is part of the work, so your history comes with you.

What if we stop working with you?

The hosting accounts are in your company's name, so the system keeps running and you keep paying the host directly. What stops is our support. Hire another developer, or bring us back.

Step one is a conversation.

Tell us how your team works today. If a discovery makes sense, you get the scope and the price in writing before anything starts.

Book a conversation

The first call is free. Discovery is quoted in writing before it starts.